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Providence Health & Services Executive Assistant in Renton, Washington

Description:

Providence St. Joseph Health is calling an Executive Assistant to our location in Renton, WA.

We are seeking an Executive Assistant who will responsible for performing ongoing administrative and secretarial support services of a complex, and often confidential, nature for a senior management position within PSJH. This position performs work that is varied and generally administrative and/or project-oriented. The activities of this position include managing calendars, correspondence, meeting and agenda preparation and other logistical matters, and special projects. It is anticipated that the person holding this position will network extensively with many of the organization's management team and will represent their supervisor in a positive and professional manner.

In this position you will have the following responsibilities:

  • Work with supervisor to develop plans needed to carry out assigned activities and projects. Exercises independent judgment with regard to planning, organizing, and scheduling work.

  • Oversee the coordination of the office of the individual(s) they support. May involve supervision of other administrative employees.

  • Perform administrative functions in support of meetings as assigned. Support activities include timely collection and preparation of draft agendas; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.

  • Schedule meetings (group and individual), travel, and outside commitments.

  • Use word processing software, spreadsheet software, and various presentation software options to complete complex assignments with timeliness and accuracy. Exercises independent judgment and decision-making in handling incoming and outbound information and material.

  • Position provides appropriate referrals to matters as they arise or informs their supervisor(s) when a situation warrants direct attention.

  • Planning: The position is responsible for planning activities related to a wide variety of administrative, secretarial and office-related assignments. Also responsible for developing efficient and accurate procedures to address work flow through their area of responsibility.

  • Supervision and Coordination: The position may supervise other staff. The position provides a high degree of coordination among support staff and PSJH staff.

Qualifications:

Required qualifications for this position include:

  • Coursework/Training; 2 years of university or college training in English, liberal arts or related subjects.

  • Coursework/Training; Graduation from a technical program in secretarial or office support services or equivalent education/experience.

  • 4 years Experience as an administrative assistant or executive assistant, including working directly for a manager or executive.

About the department you will serve.

Providence Shared Services provides a variety of functional and system support services for our Providence family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

https://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Renton

Req ID: 323265

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