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Providence Health & Services Administrative Assistant - Radiology/Respiratory/Sleep in Olympia, Washington


Providence is calling an Administrative Assistant (1.0 FTE/40 hours per week, Day Shift) to support the SWSA Region for Radiology, Respiratory, and Sleep. The in office location will be at Providence St Peter Hospital in Olympia, WA.

Apply Today! Applications that meet qualifications will receive a text with some additional questions from our Modern Hire system.

Administrative Assistants perform a variety of specialized clerical duties in support of administrative operations of departmental programs or projects. Duties focus on assisting the DI leaders and staff with project support duties; organizing and scheduling outside preceptors; tracking expenditures and program information; producing statistical and summary reports; reviewing and monitoring applications, permits, and funds; scheduling; coordinating events; developing written materials and answering correspondence.

In this position you will:

  • Will prepare correspondence, maintain appointment schedules, maintains incoming and outgoing mail, maintains files, orders supplies, and prepares meeting agendas and minutes. Attends required meetings.

  • Assists director and staff with projects as needed by researching and compiling information.

  • Reviews documents, such as records, applications, permits, contracts, certificates, credentials, invoices, etc. for completion, accuracy, content, and conformance with requirements. Takes actions as appropriate. Strong emphasis on accuracy and timeliness of legal contracts and all policies.

  • Maintains document and filing systems.

  • Performs word processing; composes correspondence, reports, forms and other documents. Uses personal computer, copiers, fax, and other office equipment.

  • Maintains information in databases by entering data, verifying, updating, monitoring, and generating management and ad hoc reports. Reports may include statistical data and variety of formats, including accompanying narratives and graphics.

  • Responds to questions and concerns from customers and others on behalf of management.

  • Performs planning and coordinating activities such as scheduling staff, meetings and events, preparing materials and presentations of information for meetings and events.

  • Works on projects as a team member, providing support as needed. May attend meetings as the director’s supervisor’s representative, providing information and reports.

  • Tracks expenditures; prepares budget documents; financial reports, and contract preparation.

  • Identifies role and responsibility in complying with facility and unit specific safety and security policies, plans and procedures.

  • Complies with facility and unit specific infection control, risk management and OSHA guidelines and procedures.

  • Demonstrates ability to work with patients, managers and clients of various ages’ groups. Provides sensitivity with cultural and religious beliefs.


Required qualifications for this position include:

  • 1 year Clerical experience, medical setting preferred. Additional clerical experience may substitute for the degree.

Preferred qualifications for this position include:

  • Associate's Degree

  • Medical Terminology experience.

About the hospital you will serve.

Providence St. Peter Hospital is a 390-bed, not-for-profit regional teaching hospital. Located in Olympia, WA, St. Peter offers comprehensive rehabilitation, medical, surgical and behavioral health services. We have been ranked as one of the top 100 hospitals and as one of 10 premier healthcare employers in the nation and have recently achieved the coveted Magnet®" recognition from the American Nurses Credentialing Center®. Our hospital rests on a 173- acre campus, much of which includes natural forest and preserved wetlands that maintain a healing environment for patients and staff.

We offer a full comprehensive range of benefits — see our website for details —

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Olympia

Req ID: 330512