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Providence Health & Services Administrative Assistant - Medical Staff Services in Olympia, Washington


Providence is calling an Administrative Assistant (1.0 FTE, 40 hours per week Day Shift) to work in Medical Staff Services at Providence St Peter Hospital in Olympia, WA.

Apply Today! Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.

The Administrative Assistant performs a variety of duties in support to the administrative operations of the Medical Staff Office in support to the medical staff organization. This position requires attention to detail including maintaining confidentiality of medical staff provider records and documents. This position requires accurate use Microsoft Office and credentialing software. This position is responsible for scheduling, coordinating and presenting at new provider orientations. Tracking of completion and entry of documentation within provider electronic records is required. This position is responsible for merging, distributing and documenting Community Ministry Board approvals of medical staff membership and privilege actions. This position records privileges within current credentialing software. This position enters and imports new privilege forms into credentialing software and assists in running and uploading provider quality reports into credentialing software. This position enters and submits requests to Service Catalog for Epic access modifications, as it relates to medical staff providers and changes in status. This position is responsible for entry and oversight of provider contact information and call schedules within Amcom (OnCall OnLine). This position is required to assist with continuous monitoring of state licensures, DEA registration certificate and certificate of insurance verifying malpractice insurance coverage. This position will assist with medical staff events. As directed by the Medical Staff Office Manager, other duties may be assigned in order to assist in ensuring the efficient and smooth operations of the Medical Staff Office.

In this position you will:

  • Provide support to Medical Staff Committees.

  • Provide support to the Credentials Committee members and Department Chairs.

  • Participate in drafting and maintaining medical staff governing documents including Bylaws, Rules and Regulations, policies, privilege forms, etc. Communicate effectively with physicians and other customers.

  • Assist other departments with medical staff providers-related data.

  • Prioritize multiple tasks.

  • Perform the physical/functional requirements of the position.


Required qualifications for this position include:

  • Two (2) years experience with administrative assistant responsibilities within a healthcare related organization.

Preferred qualifications for this position include:

  • Associate's Degree

  • Medical staff office experience or credentials verification office experience.

  • Experience with web-based credentialing software.

About the hospital you will serve.

Providence St. Peter Hospital is a 390-bed, not-for-profit regional teaching hospital. Located in Olympia, WA, St. Peter offers comprehensive rehabilitation, medical, surgical and behavioral health services. We have been ranked as one of the top 100 hospitals and as one of 10 premier healthcare employers in the nation and have recently achieved the coveted Magnet®" recognition from the American Nurses Credentialing Center®. Our hospital rests on a 173- acre campus, much of which includes natural forest and preserved wetlands that maintain a healing environment for patients and staff.

We offer a full comprehensive range of benefits — see our website for details —

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Olympia

Req ID: 321930